What documents do I need to file my income tax return?
The types of income tax documents needed to file your income tax return will depend on a number of factors including source of taxable income, medical expenses, interest payments, available deductions, and more. Whether you’re a full-time employee of a company, self-employed or even retired, you will still have to file an income tax return and will need to gather income tax documents to do so. Some of the most common types of income tax documents that you will need in order to file your income tax return are:
- Personal Income Records
- Medical Expense Records
- Records for Taxes paid During the Year
- Non-reimbursed Employment Expenses
- Interest Records
- Theft and Casualty loss (beginning in 2018, applies only for losses in federal disaster areas)
- Charitable Contributions
Personal Income Records Needed for Filing Income Taxes
Personal income records refer to income tax documents that reflect any measure of gross income such as pay stubs and records relating to tips, interest and dividends, tax refunds and/or credits from local government, alimony, capital gains/losses, business income/loss, and IRA distributions. These records also include annuities, Social Security, pension, unemployment compensation, agricultural payments, moonlighting income, and winnings from gambling.
Medical Expense Records and Filing Income Taxes
When filing your income tax return, you will need to refer to records for health insurance premiums, long-term care premiums, prescription medications, insulin and insulin treatment, guide dogs, physical/occupational therapy, and acupuncture. Chiropractic treatments, x-rays, lab work, nursing care, and hospital bills (include food) may be deducted as well as long-term care services, podiatrist bills, glasses/contacts/hearing aids/braces/crutches/wheel chairs, and out-of-pocket doctors’ bills. Other medical bills that may be deductible on your income taxes include out-of-pocket mental health bills, ambulance services or travel expenses related to medical care (include gas, parking and tolls), alcohol or drug treatment programs, and prescription drugs designed to help you quit smoking. This does not include over-the-counter treatments such as the patch.
Providing Proof of Taxes Paid During the Year
You should gather all income tax documents pertaining to the amount you paid in state and local taxes during the tax year as well as mandatory contributions to your states’ workers compensation or disability-benefit program (CA, NJ, NY, RI and WA), records relating to your taxes for non-business real estate, records for any refunds or rebates you received for real estate taxes the same year you paid them, and personal property taxes.
Interest Records Needed for Filing Your Income Tax Return
Records of mortgage interest payments (Form 1098) and other records documenting mortgage interest payments, if you don’t have a 1098 that comes in the mail, are required if applicable. You should also keep records of points payments, if not otherwise reported on Form 1098. Refinancing records and any money borrowed for home improvements are also required.
Non-reimbursed Employment Expenses and Income Taxes
Non-reimbursed employment expenses refers to any kind of special tools or clothing you needed for employment that you paid for out-of-pocket. (Under the 2017 Tax Cuts and Jobs Act, unreimbursed employee expenses deduction is eliminated beginning in 2018.) This also includes licensing fees, membership dues for professional organizations, subscription’s to professional magazines, job-related educational expenses, record’s relating to the use of your home as a home office, and travel expenses and commuting costs. Travel expenses and commuting costs may be deductible only if your job is temporary and you do not work there for more than one year.
Theft and casualty losses refers to all property losses due to fire, floods, earthquakes, vandalism, accidents, federal disasters or theft. In addition to records for these types of losses, you may also need records of appraisal fees and photography expenses incurred for the purpose of proving you had a loss. The 2017 Tax Cuts and Jobs Act eliminates the theft and casualty loss deduction unless attributable to a federally declared disaster area.
Charitable Donations and Income Taxes
If you donated money or property to a charitable organization, the donation may be deductible. In addition to receipts from donations to charitable organizations, you should also total receipts for travel expenses relating to volunteer work (if applicable), including mileage, tolls, and parking, when you file your income tax return.
More Information about Income Taxes
For a specific question about income tax documents or income taxes, contact an experienced tax attorney. To learn more about income taxes and the IRS, see the following articles: